The Overlook
Building and Grounds Committee
Wednesday, September 12, 2007
10:30 a.m. Party Room
Pursuant to notice previously given, a meeting of the Building and Grounds
Committee was held on Wednesday, September 12, 2007 at 10:30 a.m. in the Party
Room.
Committee members present: Arthur Arrow, Chairperson; Jim Dayhoff, Vice
Chairperson; Barry Tossman; Judy Friedman; Tom Simms; Maury Zubkoff. Nick
Curtin.
Committee members absent: Pete Koltnow; Hank Preisendorfer; Phil Hein.
Also attending: Beverly Chaconas, Property Manager; James Lavala, Building
Engineer
1. Call to Order – Mr. Arrow called the meeting to order at 10:30 a.m.
2. Sign-In – Mr. Arrow asked all visitors to sign in.
3. Correspondence – There was no correspondence received at this time.
4. Approval of Agenda – The agenda was approved as presented.
5. Approval of minutes of meeting held August 16, 2007 – The minutes of the
meeting held August 16, 2007 were approved as presented.
6. Old Business –
a. Slippery Garage Floor resolution – Mr. Arrow reviewed with the committee, and
visiting residents, the history of the slippery garage floors. He also
reviewed with them the extensive research that he and his Ad Hoc Committee have
completed on the location of the areas in the garage that have the worst
conditions. Mr. Arrow explained the many different types of procedures
that could be done to provide a safe and non-slip walkway for residents who use
the garages. After a lengthy discussion, the committee agreed to the
following: 1) recommend to the Budget & Finance Committee an expenditure of
approximately $17,000 with Concrete Solutions to clean and degrease surface;
mechanically shot blast surface; apply sealer with aluminum oxide granules;
apply color and sealer. If the B & F Committee approves this expenditure,
the B & G Committee will recommend the approval of this expenditure to the Board
of Directors.
7. Landscaping Committee – Mr. Tossman reviewed with the committee the research
that the SVB Ad Hoc Committee completed on the trees that are dying in the
Stream Valley buffer and trees that are needed to buffer the Golf Maintenance
Shop. Mr. Tossman explained that he has been working with McFall and Berry
on both of these issues. After discussion, the committee agreed that Mr.
Tossman needs to get a written proposal from McFall and Berry with regard to
removing two maple trees in the front of the building to another location and
replacing the dead trees in the SVB with a dogwood and a magnolia. Mr. Tossman
will bring the proposal to the B & G Committee meeting in October and a
recommendation will be made then to the Board of Directors.
8. New Business –
a. Preventive Maintenance Contract – Booster pump – Mrs. Chaconas presented two
proposals to perform preventive maintenance on the booster pump twice a year.
She recommended that STH be awarded the contract because they are the contractor
that installed the booster pump and both she and James have done business with
STH in the past. After a motion duly made and seconded, the committee
agreed – To recommend to the Board of Directors to approve the proposal with STH
in the amount of $795 to perform preventive maintenance to the booster pump
twice a year.
9. Open Forum
Mr. Stein suggested that a strip of non-skid paint be applied at the bottom of
the ramp that leads up to the building entrance in the garages.
Mr. Uyehara stated that as a member of the B & F Committee, it is his opinion
that there are monies available from the unused funds from the 2006 budget.
He stated that since this issue is time sensitive, maybe the B & F committee
should meet prior to their regular scheduled meeting of September 24, 2007.
10. Adjournment – There being no further business to come before the Committee,
the meeting adjourned at 12:00 noon.
____________________________________
Arthur Arrow, Building and Grounds
Chairperson