The Overlook

Building and Grounds Committee

Wednesday, July 9, 2008

10:30 a.m. Party Room

 

Pursuant to notice previously given, a meeting of the Building and Grounds Committee was held on Wednesday, July 9, 2008 at 10:30 a.m. in the Party Room.

 

Committee members present:  Barry Tossman, Vice Chairperson; Jim Dayhoff; Phil Simms, Pete Koltnow; Philip Hein; Maury Zubkoff; Maggie Booker; Cecil Uyehara.

 

Committee members absent:  Arthur Arrow, Chairperson; Cynthia Silverstein; Nick Curtin.

 

Also attending:  Beverly Chaconas, Property Manager; James Lavala, Building Engineer; Richard Jones, L.W. Grounds Department; Buzz Scheffenacher, Representative of McFall & Berry.

 

  1. Call to Order – Mr. Tossman called the meeting to order at 10:30 a.m.

 

  1. Sign-In -  All guests were asked to sign in.

 

  1. Correspondence – Mrs. Chaconas announced she had not received any correspondence to date.

 

  1. Approval of Agenda – The agenda was adopted as amended:  Add to New Business d.  Manager’s Report.

 

  1. Approval of minutes of meeting held May 14, 2008 – The minutes of the B & G Committee meeting held May 14, 2008 were approved as presented.

 

  1. Old Business – There was no Old Business at this time.

 

  1. Landscaping Committee

 

a.         Spring Walk Through – Aggie Eastham reviewed with the committee the accomplishments in 2008 of the Landscaping Committee, and future plantings/enhancements (copy of report attached).  She requested that the Building and Grounds Committee agree/recommend to the B & F Committee to budget $11,900 in 2009 for the Beautification of Grounds.  An itemized list of expenditures for 2009 is included in the Spring Walk Through report which is attached to these minutes.  After a motion duly made and seconded, the committee unanimously agreed.

 

  1. New Business –

 

a.         Elevator questions – Mrs. Chaconas distributed a list of questions from a unit owner and a Board member with regard to saving energy with the elevators (copy attached to minutes).  These questions were reviewed with a Schindler Technician by Mrs. Chaconas.  After a lengthy discussion, the committee agreed that the operation of the three elevators in the building are very efficient and do not need to be altered.

 

b.         “P” level Stairwell B door lock – Mrs. Chaconas brought to the committee attention, a recommendation of a unit owner that uses Stairwell B frequently.  He suggested that the lock on the door that leads to Stairwell B from the “P” elevator lobby be removed.  He noted that this door is not a security door and to have to use a manual key to open it is not necessary.  Mrs. Chaconas reported that to remove the lock and install a “blank” would be approximately $90.  After a motion duly made and seconded, the committee agreed –

 

To recommend to the Board of Directors to remove the lock on the door entering Stairwell B from the “P” elevator lobby.

 

Maury Zubkoff opposed this motion.

 

c.         Comcast cable boxes – Cecil Uyehara suggested an Ad Hoc Committee be formed to investigate and inform residents what equipment they will need (cable boxes) when Comcast changes all service to Digital in February 2009.  The suggestion was not seconded.

 

d.         Manager’s Report – Mrs. Chaconas announced that this agenda item will be added to future Building and Grounds Agendas.  She reported that several items that were budgeted for in 2008 will be occurring in the building.  The following are the items reported:  1) Infrared testing performed to all electrical connections in the common area 2) the lateral lines in the garages will be jetted to remove any accumulating debris 3) the 3 foot walkways will be scarified in all four areas of the garage  4) the garages will be cleaned 5) the interceptor pits will be examined and cleaned if necessary.

 

  1. Open Forum – Mr. Amyot asked why the Landscaping Committee does not suggest planting more perennials such as impatience throughout the mutual.  Maggie Booker stated that most perennials, such as impatiens, are eaten by the deer in the community and they have to choose plants that the deer do not like.

 

  1. Adjournment – There being no further business to come before the committee, the meeting adjourned at 11:40 a.m.

 

                                                            _______________________________________

                                                            Barry Tossman, Vice Chairperson

                                                            Building and Grounds Committee